Bexar County Criminal Defense
Reconcile a county payment
Photograph the remittance, let the AI read which causes were paid and for how much, see the short-paid and missing ones flagged, and get a follow-up to the county drafted and held for you to send.
Before you start
You need a voucher the matter already submitted and the remittance the county sent back. The county pays, and the check arrives with a stub that lists what was approved, by cause number and by line. This is where appointed counsel quietly loses money, because no one has the hours to match a stub against a voucher filed weeks ago. The board does the matching. You decide what to do about what it finds.
1. Open reconciliation on the paid matter
Open the matter the payment is for and start a reconciliation. The board already holds the voucher as submitted, with the causes claimed and the amounts, so the comparison has one honest side ready before the stub is even read.
2. Photograph the remittance stub
Take a photo of the check stub, or upload the scan. You do not retype the figures. The image of the county’s own document is the input, so what gets read is the record the county actually sent, not a transcription that could drift.
3. The AI reads the paid causes and amounts
The AI reads the stub line by line: which cause numbers were paid, and for how much. It pulls the figures off the county’s document the way it reads any record, and lays them next to the voucher the matter submitted. Nothing is invented and nothing is assumed. What the stub says is what the reconciliation reads.
4. See the short-paid and missing causes flagged
The board reconciles the two sides and tells you plainly where they match and where they do not: this cause paid in full, this one paid short of what was claimed, this one not on the stub at all. A short payment becomes something you see rather than something you eat. The reconciliation surfaces the gap. You decide whether it is worth a follow-up.
5. The follow-up to the county is drafted for you
Where the stub shows a voucher paid short, returned, or missing, the board drafts the follow-up to managed assigned counsel from the reconciliation itself: the cause number, the date submitted, the amount claimed, the amount paid, and the gap, in plain professional language. The hard part, finding the discrepancy and writing it up, is done. The draft is waiting.
6. Read it, edit it, and send it yourself
The draft sits and waits. You read it, edit it, and send it, because the relationship with the county is the attorney’s to manage and a follow-up about money is not something software should send on its own. There is no auto-send. Draft-and-hold is the whole posture: the machine prepares, the attorney decides and sends.
What you have now
You have a plain account of where the county payment matched your work and where it fell short, read from the county’s own remittance rather than matched by hand, with a follow-up to managed assigned counsel drafted and held for your signature. The money side of an appointed matter is closed honestly, and the attorney is the only one who hits send. That is the access-to-justice ledger underneath Gideon: the promise holds only if the lawyer who answered the appointment is actually paid for the defense, and the record shows it.
The whole machine
Ten logins down to two
One subscription stands in for the stack a defense firm usually stitches together, so the practice runs on two things it already trusts: Google Workspace, where the files and matters live, and The IMC Machine, where the matter runs. LawPay and QuickBooks, the money rail, stay where they are, fed by the Machine. Casework, evidence, motions, vouchers, marketing, and events, in one place.
San Antonio and Bexar County. The Machine is built for here first. For another city, county, or region, the build-out is custom and carries its own setup fee.
