Watch the machine work

Current configured automation registry

As of Monday, June 15, 2026 at 10:41 a.m. Central, the actual Codex registry contains 55 configured automations, not the run-history number shown by noisy dashboards. None are live right now. 40 are paused/disabled because MyCase is still at login and Axon has no reusable shared tab in the automation profile, and 15 are inactive/deprecated parked copies or helpers. Paused means stopped until a human verifies the shared session path and real follow-through; it does not mean the task was completed.

• Live configured automations: 0
• Paused or disabled configured automations: 40
• Inactive or deprecated configured automations: 15

Complete configured list:

• **DISABLED:** FGP | Evidence | Active Watch (`active-evidence-watch`, hourly)
• **DISABLED:** Axon Evidence Sync (`axon-evidence-sync`, hourly)
• **DISABLED:** Future Court Evidence Catchup (`court-priority-evidence-catchup`, weekly)
• **DISABLED:** Attorney IMC EO-DE Court Evidence Prep (`attorney-imc-eo-de-court-prep`, weekly)
• **DISABLED:** FGP | Evidence | Legacy Backfill (`legacy-evidence-backfill`, hourly)
• **DISABLED:** FGP | Billing | Voucher Intake (`legal-voucher-intake`, hourly)
• **DISABLED:** FGP | Calendar | Bexar Truth Reconciliation (`bexar-calendar-truth-reconciliation`, every_4_hours)
• **DISABLED:** FGP | Calendar | Coordinator Calendar Reconcile (`coordinator-calendar-reconcile`, hourly)
• **DISABLED:** FGP | Calendar | Duplicate Cleanup (`court-date-duplicate-cleanup`, weekly)
• **DISABLED:** FGP | Calendar | Court Docket Prep – Primary (`court-docket-prep`, hourly)
• **DISABLED:** Court Week Readiness Overnight Continuation (`court-week-readiness-overnight-continuation`, every_30_minutes)
• **DISABLED:** Attorney Daily Court Prep Email (`attorney-daily-court-prep-email`, daily)
• **DISABLED:** FGP | Calendar | Signal In-Court Reset Watcher (`signal-reset-watcher`, hourly)
• **DISABLED:** FGP | Calendar | Signal Out-of-Court Reset Watcher (`signal-reset-watcher-2`, hourly)
• **DISABLED:** FGP | Calendar | Weekly Bexar Court Audit (`weekly-bexar-court-calendar-audit`, weekly)
• **DISABLED:** FGP | Drive Filing | Civil Matter Mail Router – Full Workflow (`civil-matter-mail-router`, hourly)
• **DISABLED:** FGP | Drive Filing | Civil Matter Mail Router – Attachment Filing (`civil-matter-mail-router-2`, weekly)
• **DISABLED:** FGP | Calendar | Bexar Coordinator Intake – Enriched (`bexar-court-coordinator-intake`, hourly)
• **DISABLED:** FGP | Calendar | Bexar Court Zoom Docket Intake (`court-zoom-docket-intake`, hourly)
• **DISABLED:** Bexar Attorney Removed Intake (`legal-attorney-removed-intake`, hourly)
• **DISABLED:** FGP | Case Status | Outcome Intake (`legal-case-outcome-intake`, hourly)
• **DISABLED:** FGP | Calendar | Existing-Matter Court Notice Intake (`legal-court-notice-intake`, hourly)
• **DISABLED:** FGP | Intake | Website Consultation Intake – Primary (`website-consultation-intake`, hourly)
• **DISABLED:** FGP | Jail Visits | Attorney Zoom Follow-Up (`attyzooms-follow-up`, hourly)
• **DISABLED:** FGP | Calendar | Auxiliary Jail Court-Date Intake (`legal-court-date-intake`, hourly)
• **DISABLED:** Resume Jail Visit Intake May 8 (`resume-jail-visit-intake-may-8`, every_381_hours)
• **DISABLED:** FGP | Evidence | MyCase Sync Recovery (`bexar-evidence-mycase-sync`, hourly)
• **DISABLED:** Overnight MyCase Activation (`overnight-mycase-activation`, daily)
• **DISABLED:** Resume MyCase Tonight (`resume-mycase-tonight`, weekly)
• **DISABLED:** FGP | Ops | End-of-Day Automation Summary (`end-of-day-automation-summary`, weekly)
• **DISABLED:** FGP Payroll Contractor Packet Runner (`fgp-payroll-qbo-draft-runner`, weekly)
• **DISABLED:** FGP | Ops | Attorney Morning Readiness Audit (`attorney-morning-readiness-audit`, every_2_hours)
• **DISABLED:** Law Office Automation Check – Reuse Only (`law-office-automation-check-reuse-only`, weekly)
• **DISABLED:** Mia Dashboard Sync (`mia-dashboard-sync`, hourly)
• **DISABLED:** Resume IMC cat montage (`resume-imc-cat-montage`, daily)
• **DISABLED:** Resume IMC site work tomorrow (`resume-imc-site-work-tomorrow`, daily)
• **DISABLED:** FGP | Dashboard | Sandbox Notes and Derived Views Refresh (`sandbox-notes-and-derived-views-refresh`, weekly)
• **DISABLED:** FGP | Ops | Rooftop Daily Review – Primary (`summarize-today-automations-work-2`, weekly)
• **DISABLED:** FGP | Ops | Weekly Operations and Outcomes Report (`weekly-operations-and-outcomes-report`, weekly)
• **DISABLED:** FGP | Portal | Library Sync Review (`portal-library-sync-review`, weekly)
• **DEPRECATED:** Bexar Evidence Downloads (Helper) (`bexar-evidence-downloads`, hourly)
• **DEPRECATED:** Bexar Evidence Requests (Helper) (`bexar-evidence-intake`, hourly)
• **DEPRECATED:** Voucher Intake Sweep (`voucher-intake-sweep`, hourly)
• **DEPRECATED:** Court Docket Prep – Paused Copy 2 (`court-docket-prep-2`, hourly)
• **DEPRECATED:** Court Docket Prep – Paused Copy 3 (`court-docket-prep-3`, hourly)
• **DEPRECATED:** Court Docket Prep – Paused Copy 4 (`court-docket-prep-4`, hourly)
• **DEPRECATED:** Court Docket Prep – Paused Copy 5 (`court-docket-prep-5`, hourly)
• **DEPRECATED:** FGP | Calendar | Bexar Coordinator Intake – Original (`bexar-court-coordinator-intake-2`, hourly)
• **DEPRECATED:** Website Consultation Intake – Inactive Copy 2 (`website-consultation-intake-2`, hourly)
• **DEPRECATED:** Website Consultation Intake – Inactive Copy 3 (`website-consultation-intake-3`, hourly)
• **DEPRECATED:** Website Consultation Intake – Inactive Copy 4 (`website-consultation-intake-4`, hourly)
• **DEPRECATED:** Website Consultation Intake – Inactive Copy 5 (`website-consultation-intake-5`, hourly)
• **DEPRECATED:** Overnight Attorney Press Fix (`overnight-attorney-press-fix`, hourly)
• **DEPRECATED:** FGP | Ops | Rooftop Daily Review – Backup 2 (`rooftop-daily-review-backup-2`, weekly)
• **DEPRECATED:** FGP | Ops | Rooftop Daily Review – Backup 1 (`summarize-today-automations-work`, weekly)

<!– automation-registry-20260615:end –>

The Case Board: an appointment email becomes a whole matter

This is the matter-opening machine and the live court calendar. The selling point is plain: a single appointment email becomes a built case, folders and contacts and calendar included, before a human touches it.

1. A recognized appointment email lands from Bexar County or the Tyler/Odyssey court system. The intake watcher reads the defendant identity, date of birth, SID, booking number, cause number, charge, court, and hearing data straight out of the message.
2. It creates or reuses the contact and the matter, and writes a hearing event when an authoritative date and time are present.
3. It builds the Drive folder tree, client folder to matter folder to the evidence and casework subfolders, then writes those Drive links back onto the matter. The folder rule is preserve-first and keyed by exact cause number, so a client with three matters gets three clean, non-colliding folders.
4. It opens an evidence-review task and an audit report, so the next step has somewhere to land.
5. A backstop sweep rechecks recent appointment emails that came up short and recovers any intake run that stalled, every few minutes.

Court notices feed the calendar on their own track. Case-specific notices for matters you already have open become an updated event. Zoom docket and protocol invitations get read for the date, time, judge, meeting link, ID, and passcode, and write one Zoom-aware event per matched matter. Batch dockets open a prep task per matched matter. A daily audit checks every future event against the county’s own portal hearing search for your bar number and flags anything missing or changed. When identity or scheduling is ambiguous, the system opens a review task rather than guess at a duplicate. Consultation bookings from the website are parsed into a lead and a single prep task and deliberately stay pre-matter until you decide there is a case.

The Evidence Orchestrator: the share alert becomes a read record

Once the matter is standing, the State’s evidence has a place to go and something to read it.

1. An Axon share notice arrives in the inbox. The hourly evidence watch refreshes the Axon registry across active cases and recent Justice share notices.
2. It downloads the evidence originals and places them in that matter’s Drive folder, deduplicated by evidence ID, file hash, Drive file ID, and matter number so nothing lands twice.
3. When a new file settles into a governed matter folder, the review lane runs Google’s Gemini multimodal review across it and writes the investigative findings the motion will later cite.
4. Every AI action is logged to an audit table, and review runs under a cost cap that writes a hold row rather than run unbounded.
5. A review-ready notification goes out, and the findings sit waiting for the human read.

The discipline here is the point. Every file in a matter moves through one controlled run, the same models and prompts on the same day, so the record reads as one coherent document and not a stitched-together pile. The machine downloads and reads. It does not decide what the silence at 0:41:12 means. You do.

The Issue Spotter: the read record becomes a drafted packet

The same findings the Orchestrator produced are assembled into a filing-ready packet, with the attorney as the only gate to drafting and to filing.

1. Your approved Texas criminal-defense motion templates sit in a library that updates only when you change them. The Engine drafts from those, not from a blank page.
2. The draft reaches into the matter and the evidence findings for the cause number, the court, the hours, and the body-cam timestamps, and proposes a motion grounded in what the record holds.
3. You read the draft. On your approval the system records an approval entry with a document hash and a timestamp. That record is the control point: nothing advances without it.
4. After approval, packet assembly builds the full set, a cover-sheet PDF, the motion PDF, the service list, and the cited exhibits, drawn from the motion, the evidence matter, the findings, and the service recipients, saved to the matter’s Filings folder.
5. You file it. The forms fill and export filing-ready today; you transmit through eFileTexas yourself and record the envelope number and filed date back on the board.

Two honest notes, because the rule is to never market a parked lane as live. The drafting boundary is still in development and returns a demo motion today; finished automatic drafting depends on your approved pathway templates and Anthropic’s Claude being in place. And filing transmission stays outside the machine on purpose. The system builds the packet. The human files it. Court-facing documents are built to pass through OpenAI’s ChatGPT, Anthropic’s Claude, and Google’s Gemini, a defensibility posture rather than a single machine’s last word.

For Appointed Counsel: the e-file receipt becomes a tracked voucher

For appointed and indigent-defense work, the money side closes itself out behind the matter.

1. The voucher watcher polls the Tyler e-file lifecycle mail every hour, keyed on the envelope number and the Tyler email type.
2. A Filing Submitted, Filing Accepted, or Filing Returned notice is matched and its payload recorded.
3. The matter’s voucher fields update from that status, so the board reflects where the money actually is.
4. A returned or correction voucher opens a legal task so it gets fixed rather than lost.
5. An accepted filing moves the matter to its closing stage. The hours you logged on the board are the hours the voucher reports.

Every night a branded review emails the firm a full accounting of what the automations did in the last twenty-four hours, and a Sunday report rolls up intake completed, matters opened, evidence downloaded and synced, vouchers, closed cases, resets, and calendar changes. Those are the receipts. The machine shows its work each day, which is the only honest way to ask a defender to trust it with the case. Gideon promised the person on the bench a real lawyer. A real lawyer in 2026 is one whose tools handle the routine mail so the lawyer can spend the day on the defense, and whose hand is still the last one on every document that leaves the building.