Bexar County Criminal Defense
How the Hub runs the two-day CLE
The run of show, the AI Director camera on an iPhone, the podcast on Zoom with distribution, and the tickets, walked through on a working conference.
The scenario: a two-day continuing-legal-education conference
Picture the event the section has been planning. Two days, dozens of speakers, parallel sessions across a couple of rooms, a keynote, a luncheon panel, and CLE credit on the line, which means the schedule has to be exact and the recording has to be real. You are the chair, not a production house. The Hub is what lets one person run the room and still pay attention to the program. The four pieces below are the day itself.
1. The Run of Show: how you actually run the day
The Run of Show is the minute-by-minute spine of the conference, built from the event record you already entered. Every session, every speaker swap, every break and transition, in order, with the room and the start time on each line. On the morning of, you open it on a tablet at the back of the room and walk down it: this panel starts, that speaker is on deck, the next room flips in ten minutes.
It is the same instinct as the Case Board timeline. A conference, like a matter, is a sequence of dates and rooms, and the way you get hurt is missing one. The Run of Show is the one screen that knows where the whole event is supposed to be at any minute, so the chair is never the bottleneck.
2. The AI Director camera, from an iPhone
You do not need a camera operator for every room. The AI Director camera, designed to run from an iPhone on a stand, frames and follows the speaker on its own: it holds the shot, reframes when the speaker moves to the lectern or the panel table, and keeps the picture steady without a person behind it. The predictive virtual pan-tilt-zoom does in software what a camera operator does with a tripod head.
Set the phone at the back of the room, point it at the stage, and the session records itself looking produced rather than filmed by accident. For the panel room and the breakout you could not staff, that is the difference between having the footage and not.
3. The podcast: a Zoom recording, then distribution
The conference podcast, or the standalone episode you record any other week, runs through a Zoom recording the Hub is built to capture and then distribute. You record the conversation the way you already record a Zoom call, the panel or the two-guest interview, and the Hub takes the recording from there: it prepares the episode and pushes it out across the distribution channels, with the distribution ledger keeping a record of where each episode went.
So the recorded session does not die on a hard drive. The keynote becomes the episode, the episode goes out to the places your audience already listens, and the ledger tells you, honestly, where it landed.
4. The tickets: sell them and promote them
A CLE has to be sold, and the Hub handles registration and ticketing through Eventbrite and the other ticketing platforms rather than asking you to leave the system. You set the ticket types, early-bird and at-the-door and the member rate, and the registration reads from the same event record that built the schedule, so the sessions on the page are the sessions on the run of show.
Then you promote it from the same place you planned it. The marketing studio side of The IMC Machine writes the announcement and the reminder posts from the event record, so selling the conference and running the conference are one continuous job instead of two. The chair builds the event once, and the schedule, the recording, the podcast, and the tickets all read from that one record.
The whole machine
Ten logins down to two
One subscription stands in for the stack a defense firm usually stitches together, so the practice runs on two things it already trusts: Google Workspace, where the files and matters live, and The IMC Machine, where the matter runs. LawPay and QuickBooks, the money rail, stay where they are, fed by the Machine. Casework, evidence, motions, vouchers, marketing, and events, in one place.
San Antonio and Bexar County. The Machine is built for here first. For another city, county, or region, the build-out is custom and carries its own setup fee.
