Bexar County Criminal Defense
Appointed-counsel self-check
A short self-check on the appointed-counsel lane: how the matter opens, how the fee schedule reads your time, how a county payment gets reconciled, and where the attorney’s hand stays on every step.
The matter and the voucher
Q: When does the appointed-counsel fee voucher first appear on a matter?
A: On day one. When the appointment email lands from the county, the matter stands itself up with the client, cause number, court, and charge, and the voucher is attached from the first hour, so it builds as you work rather than getting reconstructed from memory at the deadline.
Q: Where do the hours on the voucher come from?
A: From the time you log against the matter on the Case Board. The hours you log are the hours the voucher reports, so the record is built as you go and the numbers match.
Q: The county fee schedule pays appointed work two ways. What are they, and what catches the rest?
A: Billable hourly time, logged in-court and out-of-court by date with a description, and flat-fee events the county pays a set amount for regardless of the minutes. Anything the schedule treats on its own terms goes under Other (specify) with a free-text note.
Reconciling the county payment
Q: How does reconciliation read the county’s remittance?
A: You photograph or upload the check stub, and the AI reads it line by line, which causes were paid and for how much, then lays those figures next to the voucher the matter submitted. You do not retype the numbers.
Q: What does reconciliation actually flag for you?
A: Where the payment matched the work and where it did not: a cause paid in full, a cause paid short of what was claimed, and a cause not on the stub at all. A short payment becomes something you see rather than something you absorb.
Q: When a voucher comes back short, returned, or missing, who writes the follow-up to managed assigned counsel, and who sends it?
A: The board drafts the follow-up from the reconciliation, with the cause number, date submitted, amount claimed, amount paid, and the gap. The attorney reads it, edits it, and sends it. There is no auto-send, because the relationship with the county is the attorney’s to manage.
The line the machine does not cross
Q: What does “draft-and-hold” mean for the voucher and the county follow-up?
A: The system fills and exports the voucher filing-ready and drafts the follow-up email, then stops and waits. The attorney submits the voucher and sends the email. One-click voucher submission is designed and coming soon, not claimed as live, the same way nothing files on its own.
The whole machine
Ten logins down to two
One subscription stands in for the stack a defense firm usually stitches together, so the practice runs on two things it already trusts: Google Workspace, where the files and matters live, and The IMC Machine, where the matter runs. LawPay and QuickBooks, the money rail, stay where they are, fed by the Machine. Casework, evidence, motions, vouchers, marketing, and events, in one place.
San Antonio and Bexar County. The Machine is built for here first. For another city, county, or region, the build-out is custom and carries its own setup fee.
